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Washington State Board for Community & Technical Colleges

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SBCTC Policy Manual
Chapter 5: Enrollment Reporting and Tuition and Fees


5.50.00 Special Provisions

The registrar is responsible for and must approve changes to student records that affect enrollment counting. The registration office of each college shall maintain documentation pursuant to adopted college procedures to support these changes. Upon request, the registration office shall produce both specific enrollment documentation and associated college procedures.

5.50.10 Post Census Date Registrations – Extenuating Circumstances

Under Special Provisions, a registrar may allow a Post Census Date Registration for enrollment counting purposes if the registrar deems extenuating circumstances exist and both the associated documentation is maintained as per college procedures. An extenuating circumstance should not be inconsistent with Students Reportable for Enrollment (5.30.20) and Quarterly Reportable Enrollment (5.30.30). The registration dates in the computer system should be adjusted to reflect the actual student attendance dates as reflected in the associated documentation. The registrar may be requested to produce this documentation in the event of an enrollment audit.

5.50.20 Post Census Date Registrations – Logistical Circumstances

Under Special Provisions, a registrar may allow Post Census Date Registrations for enrollment counting purposes if the registrar deems it necessary to accommodate geographical or logistical circumstances such as associated with off-campus operations. Registrations may be “batched” for more effective data entry into the computer system. The registration dates in the computer system should be adjusted to reflect the actual student registration dates on the forms. The registrar may be requested to produce these forms as documentation in the event of an enrollment audit.

5.50.30 Post Census Date Registrations – Administrative Circumstances

Under Special Provisions (5.50.00), a registrar may allow Post Census Date Registrations for enrollment counting purposes if the registrar deems it necessary to correct an error or errors associated with a student’s enrollment. The registrar may be requested to explain excessive corrections in the event of an enrollment audit.


Policy History

ActionDescriptionRevision Date
SBCTC Resolution 02-09-16 Board approved Policy Manual 9/19/2002

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Page Manager: cmckenzie@sbctc.edu
Page Reviewed/Updated: April 14, 2014, 2:48 PM

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