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Washington State Board for Community & Technical Colleges

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SBCTC Policy Manual
Chapter 5: Enrollment Reporting and Tuition and Fees

5.30.00 Reporting Student Enrollments – College Responsibility

All colleges are required to develop and adopt campus procedures to ensure that internal access and control, monitoring of enrollment activity, and documentation of operational enrollment practices are maintained as described in the policies.

5.30.10 Enrollment Reporting

The enrollment reporting methodology used by the community and technical college system shall be consistent with other public higher educational institutions in the state. The State Board for Community & Technical Colleges, the Student Achievement Council, the Office of Financial Management, and the Washington State Legislature rely on this methodology and the State Auditor’s office monitors for compliance. This reporting methodology has an Enrollment Census Date that is intended to allow colleges to count enrollments for funding on a predetermined date even if the student does not complete the course.

5.30.20 Students Reportable for Enrollment

Students, who register for a course prior to the census date and do not subsequently withdraw prior to the census date, count for enrollment reporting. Note:

  1. Students, who attend a course prior to the census date and register prior to completion of the course, may count for enrollment reporting if Special Provisions for Post Census Date Registrations have been followed.
  2. Some student specific provisions can affect the reporting of students in courses funded by state dollars (see Appendix B: Reporting Enrollment).
  3. Colleges must follow guidelines for scheduling and reporting enrollments in Basic Skills classes (see Appendix B: Reporting Enrollment).
  4. Colleges must follow guidelines for coding and reporting Applied Baccalaureate programs (see Appendix B: Reporting Enrollment).

5.30.30 Quarterly Reportable Enrollment

Student enrollments must be counted and reported only for the quarter in which they were registered and transcripted.

Policy History

ActionDescriptionRevision Date
SBCTC Resolution 02-09-16 Board approved Policy Manual 9/19/2002

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Page Manager: cmckenzie@sbctc.edu
Page Reviewed/Updated: June 01, 2015, 8:24 AM

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