Mutual Research Transcript Exchange (MRTE)


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The Mutual Research Transcript Exchange (MRTE+) data system is a SQL Server database containing de-identified unit record student enrollment records across the Washington public higher education system. Each student enrolled in higher education is included in the dataset and is assigned one unique encrypted identifier based on a probability match using their Social Security Number, full name, date of birth and gender. This identifier creates the link between the community and technical colleges and the universities and allows for longitudinal tracking of the student across the systems.

The community and technical college data includes enrollment records from the 2004-05 through to the most current complete academic year. The university data begins in 2007-08 forward.

MRTE+ has always been based on voluntary participation and collaboration. The idea and vision for MRTE+ was initially conceived by Loretta Seppanen (now retired) from the SBCTC and staff from the University of Washington. Nina Oman from UW obtained a grant from the HECB Fund for Innovation to implement MRTE, develop data standards, create a website with metadata, author training materials, and train staff and faculty across the state. The database was located and maintained by the University of Washington until 2004 when it was taken offline due to a lack of funding and staff to maintain it. Steven Thomas at UW provided the technical support and Bruce Vik (now retired) developed the original data model. The system was revived by SBCTC in 2012 with the help of the Office of Financial Management’s Education Research Data Center and the university Council of Presidents.

The source of data for the system is the SBCTC Data Warehouse for community and technical college enrollments, and PCHEES for the university records.

The unit record data is accessible to the researchers of each participating institution. Each user must sign a Notice of Nondisclosure form. Once they are given a username and password they can link to the database using a secure VPN and ODBC connection. Each user has access to every institutions de-identified data contained within MRTE+. The list of users at each institution can be found here.

MRTE+ User Manualword

Data Availability within MRTE+ (as of 11/14/2013):

Academic Year CTC CWU EWU TESC UW WSU WWU
2004-05 Available            
2005-06 Available            
2006-07 Available            
2007-08 Available   Available Available Available Available Available
2008-09 Available   Available Available Available Available Available
2009-10 Available   Available Available Available Available Available
2010-11 Available Available Available Available Available Available Available
2011-12 Available Enrollments only Enrollments only Enrollments only Enrollments only Enrollments only Enrollments only
2012-13   Enrollments only Enrollments only Enrollments only Enrollments only Enrollments only Enrollments only

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Page Manager: mkennedy@sbctc.edu
Page Reviewed/Updated: February 19, 2014, 9:01 AM

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